17 Essential Human Resources Poster Templates (Updated) Plus, it can be used as a resource that they can come back to again and again. Clean modest shirt with collar under the vest. For employees, a well-constructed, thorough and well-written handbook lets them know the company's expectations for . An employee handbook will allow your company to be open about how you respond to harassment, discrimination, favouritism and nepotism in the workplace. #4 - Employee Welcome Handbook. Employee handbooks are incredibly effective in maintaining a positive workplace culture and integrating newcomers into the team. See below for examples on what to include in your employee handbook. An employee handbook is primarily an employee facing document, so this is the ideal place to outline your employees rights and obligations related to employment but in plain English instead of the legal-jargon native to contracts. Employers give this to employees to clarify their rights and responsibilities while theyre employed with the company. Our real-time collaboration feature(Business plans only) will help you collaborate with your team anytime, anywhere, in real-time: Post the handbook in various locations. This covers the details on how your organisations will not tolerate and then will deal with harassment or discrimination in the workplace. Employee handbooks are the go-to documents within every company. What should an employee handbook necessarily contain? Including one of these as part of an employee handbook will help employees know what is deemed unacceptable behaviour in relation to equal opportunities. Whether youre requesting time or tracking it, time management takes no time at all. If you havent created an employee handbook for your business yet youre not alone. The employee handbook can go by many names such as: staff or employee manual, employee field guide, and culture code. Employee expectations usually outlined in the. Adobe Express saves your work, so you can always revisit your project if you need to update it in the future. To make things easier for you, Zenefits offers free employee handbook templates and a customizable employee handbook builder. The policy is required by law if you have a business of five or more employees. Alongside this, if you include elements or expand upon anything found in the employee contract in the handbook, this will be deemed as part of the contract, and is legally binding. This will include guidance on workplace ethics and expected behaviour. An employee handbook is a set of guidelines and regulations given by employers to employees and which contains information about HR policies and procedures so as to help staff understand what is expected of them. It also lists what employees can expect from the employer. Save-A-Lot was sold by Supervalu in late 2016 to Onex Corporation for $1.4 billion, and it wasn't long after that they brought in a secret weapon an Aldi nemesis. Using fonts like a pro can seem overwhelming but just remember: Most decorative to least decorative = headers to body. Of course if you have brand fonts it is important to use them. It is simple yet effective with short sentences and no playful humour unlike some of the other strong handbook. However, you will find that some points you should include in an employee handbook are required by law, such as a health and safety policy or data protection policy. #2 - Employee Handbook. Austin Fraser. Start your free 14-day trial today to start transforming your HR process. A good handbook addresses Standards of Conduct, Performance Expectations, Evaluation processes, Attendance standards, Open Door and Concern Resolution processes, Zero Tolerance for Harassment or Discrimination, Confidentiality requirements, establishes your "at-will" relationship, and specifies other day to day, on-the-job responsibilities for Creating an employee handbook should be non-negotiable as a tool to help your business run smoothly and help employees know whats expected of them, To create an employee handbook, youll need a firm understanding of your companys foundation, mission, core values, employment law requirements, and more, New hires should receive the handbook by their 1st day of work and existing employees should get a copy of the handbook each time it is updated. We'll worry about keeping . The employee handbook is often one of the first parts of a new starters onboarding journey as part of starting their new job. Mix and match fonts within your employee handbook to create an interesting design, like in this Starbucks employee handbook example. A step-by-step guide. For existing employees, the handbook serves as a point of reference they can turn to whenever they need certain workplace information, such as payroll procedures or their employment rights. 9. We created a Leaving our company template to address relevant issues. Certain countries require you to have an official employee handbook outlining mandatory work rules by law. The much-circulated Valve employee handbook (PDF) explains: "Nobody 'reports to' anybody else. Getting employees to read the handbook is another battle. To work on your own Code of Conduct, use our complete template which includes the following sections: This part explains how you pay and reward employees for their work and help them develop. In this example the color palette is very simple, just whites, greys, and a pop of green, which looks modern and clean. Employee handbooks can help new employees feel at home in their work environments. It sets the boundaries, areas to be measured by, important policies, procedures and structure. We also offer a variety of your favorite National Brands. 12 Effective Performance Review Examples [+ Tips From an HR Manager]. An employee handbook is an official document that outlines your organization's policies and procedures. What is included in an employee handbook? Companies should review their employee manual annually at the very least to ensure it is reflective of societys unavoidable changes. To work on this, see our compensation and development template, including these sections: Have you ever had an employee say something like: Gee, I didnt know we had a gym discount? An employee handbook, staff handbook or handbook for employees, is a collection of an employer's policies, practices and procedures in one accessible document. A good way to make sure you dont miss anything is to use colors to indicate when a section still needs work, like in this employee handbook example: At the end of the day, creating an in-depth and updated handbook is a collaborative process. If a dispute or conflict arises, you can refer to the handbook to confirm whether a team member has acted out of line and find an appropriate resolution or consequence. Inspired by these employee handbook examples? Zaarly Employee Handbook is very similar to Sterlings, in that its a webpage with lots of colour and simple text. While every company handbook will be unique, there are some common elements. On top of those weve mentioned, there are a number of other elements that you should be aware of. Hopefully, this top 10 has given you some inspiration on your own employee handbook! Company policies including vacation time, sick days, bullying and harassment, etc. These elements will keep your readers engaged and enticed by the materials included. Employee handbooks should be designed to do more than just communicate information and answer routine questions; your handbook should help you achieve your organizational goals and objectives. If you dont already have one of these, we highly recommend you create one. While you might not include an entire section about towels, your employee handbook is one hundred percent your Dont Panic document. . An employee handbook is beneficial to stay on track and have clear communication between employees. Ideally, every employee should be introduced to the employee handbook on their first day during theonboarding processand have easy access to the document throughout their time at the company. Showcase the benefits your company can offer. We crafted a template to help you build out your Workplace policies section. See store hours and weekly ad for low price, quality groceries every day. Why should your business have a staff handbook? Discover eight employee handbook examples you can draw inspiration from in this post. Focus on the language and tone you're using - make sure to focus on the positives, address employees as "you" and "we", and include a dose of humor if possible. Serves as a resource for employees to check dress codes, vacation and sick leave policies, parking recommendations, timekeeping policies, etc. Include rules for meals and breaks, PTO, minimum wage, overtime, and fair workweek, for instance. These policies give information to employees about your expectations of them. Its also worth noting here that certain country-specific employment laws may require you to have an official employee handbook outlining mandatory work rules. This will help you visualize the structure of the employee handbook you are making. Its about the conditions your employees work in. It's a great tool for these serious issues, but also excellent for everyday questions about how the company works. Is there a way I can simplify my employee income verification process? However, if they are minor or non-detrimental and they are not part of the contract of employment, they can be updated in line with current legislation as and when required, without having to obtain your employee's agreement. Keeping your employee handbook up to date is critical to the well-being of your company. It makes them feel appreciated and apart of a team as well as reducing employee turnover. AirMason's online employee handbook software makes it easy to create, distribute, track and update digital employee handbooks anytime, anywhere. Employee handbooks are in the best interests of both you and the company you're working for. Europe & Rest of World: +44 203 826 8149 IT Department. Save-A-Lot employs 5,747 employees. Itll give your employees an idea of what the terms of their contract and job classification are. Toptal's Tip-Centric Handbook. Sometimes known as an employee manual, staff handbook, company policy manual or even a culture code, employee handbooks are given to new hires after their acceptance of an offer letter. An employee handbook, sometimes referred to as a company handbook, sets out policies that can form part of your employment contracts. To support your efforts even further, heres our guide on what each section entails and tips to flesh out your own employee manual matching your companys requirements: Keep in mind that our employee handbook examples and relevant advice are not legal documents and may not take into account all relevant local or national laws. I want to start providing 401(k)s to my employees. Browse all of our employee handbook templates. If you are a large organization with hundreds of employees, your employee handbook will likely be much larger and thorough than the employee handbook distributed within smaller and/or less bureaucratic companies. #1 - Employee Onboarding Handbook. Ask them what they think the most important thing to communicate to new hires would be. When a new employee starts at an organisation in a new role . Insure company cars with a reliable insurance provider. They can ensure that policies, procedures and working practices are enforced fairly and rigorously, thus eliminating confusion and misalignment within your team. What are some strategies to manage employees who work virtually? Your employee handbook should outline that this is the case and should clearly explain that it is a disciplinary offence. We know theyre not simple to create. Discrimination and harassment are both things that we should never tolerate in a workplace. The employee handbook is typically provided to new hires. Alongside this, employee handbooks will inform employees of what is expected of them in terms of their performance and work standards. Tage Kene-Okafor. It states your legal obligations as an employer and the rights of your employees. It is important to ensure the employee handbook is easy to find for everyone. ), but you dont need to outline the nitty gritty details in your handbook. 1. An employee handbook is a document that communicates your companys mission, policies and expectations. Using AirMason, Hubspot's employee handbook keeps the reader engaged while being effective in getting its companies message across. An employee handbook is sometimes called an employee field guide or a staff manual. Tell us what *you* think of our resources and what youd like to see here in 2023. However, through the use of exit interviews, you can identify key areas of improvement in your company culture and leadership through the employee's constructive feedback. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland Using consistent fonts across your brand is one of the easiest ways to create professional looking designs. 3. Streamline hiring, onboarding, and employee documentation into your workflow. without them you wouldnt be able to use Venngage. Our brain loves lists for a lot of different reasons (this New Yorker article is a good round up! Outline the policies that affect your employees. We picked these sections because they're valid for small business owners in all 50 US states. This is especially true in small businesses that often operate administratively on an as-needed basis. Establishing a high-performance culture will help create a positive employee experience and boost overall company performance. These include: Whistleblowing policy Bribery Act policy Maternity, paternity and adoption policies They make sure to spread it across many slides and make it as colorful but direct as possible reflecting their working style. We do have a founder/president, but even he isn't your manager. Zaarly is a home service provider aggregator platform based in multiple US cities and they make a real effort for their employee's to take pride in their company from the start using their handbook. Save-A-Lot caps for meat/produce employees. An employee handbook is a document created by Human Resources. In a nutshell, a well-thought-out employee handbook makes it easy to answer any questions an employee may have, including summaries of all company policies. In this employee handbook example an entire page has been dedicated to what to expect on the employees first day. You should save the practical information such as how to request for your remote month, and what the working remotely expectations are, in the policy manual. This is usually a signed form to show that the employee understand the contents of the employee handbook. Use these five steps to start building positive employee relations across your organization. So, to help you make your own, we explain what one is, why its important and the key points you should be including. Our employee handbook templates are inspired from real-life handbooks published by top brands. How do I know if I'm supporting the basic human needs of my people? Your data protection policy should include information on the principles of data protection and how your employees should follow them, how you process staff data and the handling of sensitive data. Here are some employee handbook design top tips: Use icons, images, tables, illustrations, graphs and charts in your employee handbook to break up your content to make it engaging and interesting to look at. Read More Recent News It provides new hires and employees with information about the company, such as its: For new hires, this information is vital to getting started on their 1st day. To narrow things down, you can search online for employee handbook examples that are specific to your industry or culture. Similar to Hubspot Netflix's employee handbook uses slide shares to create an easy-to-digest format. Your restaurant employee handbook is the perfect place to outline how you expect everything to be done in your restaurant, from dishwashing to handling a health emergency. What are some workforce trends I should be aware of as I plan for 2023? Our free downloadable employee handbook sample was created by one of our in-house HR experts and covers policies all businesses should consider for their own handbook. By using one font for the headings, another for the subheadings, and a third for the body (main) text the handbook design is interesting without being overwhelming. An employee handbook, also known as a staff handbook or company policy manual, is a guidebook that informs employees about organisational practices, policies and expectations. Laura Sands, Manage, develop & retain talent with HR software that helps your business grow, Keep holiday management simple & stress-free, Take the stress out of managing your employee holiday calendar, Track absences with valuable data at your fingertips, Record sicknesses in seconds & monitor absence trends, Keep everything in one place & see your HR tasks at a glance, Dig deeper into your HR data with powerful reports, Recognise achievements, promote growth & drive productivity, Breeze through your HR workload with an overview of tasks, Keep track of whos working where & manage office capacity, Export payroll-ready data & save valuable time on admin, Store HR documents safely in the cloud with unlimited storage, Keep sensitive data safe & leave filing cabinets behind, Record overtime in a few clicks & manage important projects, Seamlessly integrate Breathe with software you use everyday, Leave paper in the past and say hello to the new, smarter way to schedule shifts, Submit, approve & report all in one, easy-to-use tool, Publish new vacancies, collect applications & shortlist candidates, Upskill your team & educate your people on important topics, Intuitive timesheet software designed especially for SMEs, Effortlessly record when your team start & finish their shifts, Manage your personnel budget the easy way, Simple employee self-service with the Breathe - People Portal mobile app, Enjoy seamless scheduling & team communication, Around-the-clock visibility of who's working & when, Simple scheduling software. An employee handbook can even save time during employee induction periods, where a lot of information must be discussed. What is the difference between an employee handbook and a policy manual? In some cases, an employee handbook can help defend the company against employee claims. Streamline onboarding, benefits, payroll, PTO, and more with our simple, intuitive platform. it is not always the most important information in an induction but may be useful to have a reference on hand when it comes to accessing health and financial benefits. You could also explain your recruitment process to prepare future hiring managers in your company. We have employees from all around to world, so we wanted to make somethingreadable, digestible and entertaining - Fisher (CEO). Neither the author nor Workable will assume any legal liability that may arise from the use of these templates. Share Your Experiences Save-A-Lot Food Stores Cinnamon Janzer is a journalist and content writer based in Minneapolis. It should be more than just an overview of company policies.. A comprehensive employee handbook presentation can inform new hires and get them excited to work for the company. Use our employee handbook template to: Share important company information during onboarding. Learn why you should boot your system of annual evaluations and rethink the way you approach performance management. Access templates for an offer letter, welcome letter, and announcement to your team. For example, if you are dismissing an employee for discrimination or harassment, you can refer to the employee handbook and the employee performance standards set within. Ours is included in all employment offer letters, in the onboarding process and pinned on Slack. That'll brighten your day. Keep your employees in mind by highlighting the most important information foremost. Using visuals also helps retain your readers attention. Tell us what *you* think of our resources and what youd like to see here in 2023. template to help you build out your Workplace policies section, Employee benefits: A guide on common and best benefits, employee handbook pdf and start building yours. Typically though, the best employee handbooks usually include the following information: There is no law requiring you to have an employee handbook. Type Industry Role Employee Handbooks 10 MarketingHub Employee Handbook Create a stunning resource for your new employees using this employee handbook template. It contains everything about everything that anybody might need to know about working within your organization. Make sure your table of contents is also clearly laid out. Tip: Use rich visuals and a little bit of humour to keep your employees engaged like Hubspot. What is an employee handbook? Feel free to pick and choose which topics are most relevant to your business, or go all the way and include the whole package. But providing your new hires with an employee handbook early on in their employment (think: first day) is a great way to make sure that the employee has all of the necessary information and also has a resource to constantly refer back to if they have any questions. This is particularly useful when showcasing the range of benefits your company offers. They keep it light by including photos of their staff and animals in some cards, however similar to Netflix it is mostly short sentences and straight to the point. Customize your favorite one with your own brand style, and download, embed or share instantly. Step 1: Write the outline of your employee handbook Employee relations is simple to define, but difficult to implement. An employee handbook tells your employees what to expect, and should be written in easy to understand language. It's a document that communicates your company's culture, expectations and rules of employment. They may be set by us or by third party providers. Use Website In a Screen-Reader Mode Here are six areas that can help you kick-start a strong employee handbook. By clicking Accept All Cookies, you agree to the storing of cookies on your This will give you the right to re-work or amend the handbook when employment law changes. Source, attract and hire top talent with the worlds leading recruiting software. What actually is a handbook for employees? The first major section of your employee handbook contains employee policies. If youre creating your very first employee handbook, or updating your existing one, read on. It includes their values, missions and most importantly thousands of testimonials from employees creating an inspiring read. A staff handbook gives your employees an overview of what's expected of them, and also what they can expect from you when it comes to things like holiday allowance. Some key takeaways are: keep it easy to read, make it interesting, and make sure it represents your company as its one of the first official documents your new hires will read. An employee handbook provides an introduction of your company to new hires, so use it to communicate your mission and values. Always seek expert advice when in doubt. Tip: Use Netflix's "straight to the point" approach to keep your handbook efficient. It also helps to examine effective employee handbooks developed by other businesses. Then, publish your employee handbook online. After reading the handbook, they should have a solid understanding of the company, including how things are done and whats expected of them. Your complete guide to create an employee onboarding process in your organization. Our benefits and perks template includes the following sections (but do add your own unique benefits and perks): Related:Employee benefits: A guide on common and best benefits. As the company grows, having a source of truth regarding processes, codes of conduct, and behaviors becomes integral to preventing and extinguishing conflict. The full template includes these sections plus an introduction so you can welcome new employees to your company. Starting a new position in a new company can often seem overwhelming, with lots of new faces, information, and policies to learn. If there is complex information, consider adding a glossary to define concepts or terms. Valve also explains its hierarchy which is flat allowing its employee's to pick their projects, which this modern approach to work is supported by Valves slightly "off-beat" approach to its handbook. #5 - Company Employee Handbook. The family medical leave act and workers compensation policy is expected to be included. Some employers are revamping their employee handbooks with big, bold graphics and a conversational writing style to make the manuals fresh, readable and engaging. Tailor your employee handbook to your business, A New Way to Approach Employee Performance Reviews, Compensation Best Practices (HR Checklist + Guide), HR Checklist for Remote Hiring and Onboarding, Allows you to formalize your employment policies and procedures, Helps you develop consistent policies and procedures, keeping all team members on the same page, Decreases the risk of employee complaints and lawsuits, such as employees claiming you did not tell them about their workplace rights. Your harassment policy should clearly state what is expected of employees in regard to their behaviour. The Alexander Hamilton Institute's Complete Policy Handbook ($100) is a CD-ROM with editable policies with state-by-state guidelines. A 1st step is understanding the importance of the employee handbook to business success. Online Employee Handbook: Best Employee Handbook Guide for 2023. It provides new hires and employees with information about the company, such as its: Mission Vision Values Policies Procedures Working conditions Code of conduct/behavioral expectations An employee handbook is a collection of documents, HR policies, procedures and guidelines that explain how your workplace functions for employees. The handbook acts as an employee manual. Tip: Be creative! This section is mostly informative and helps you establish basic employment-related definitions. In doing so, employee handbooks help to establish a culture where issues can be dealt with fairly and consistently. A health and safety policy will include information on who their health and safety reps are, risk assessments and the health and safety equipment. Shows what employees can expect from their management. From a code of conduct to benefits and perks to employment details, this employee handbook template has everything you need to start your own company policies. Here are a few tips for this: If your business fails to keep your employee handbook updated to reflect necessary changes, it can place your business at risk of cultural disruption and worse, litigation. The handbook guides employees through their first six months, explains what to do if they screw up, and provides an illustrated company history. This will ensure you include all necessary materials to make your handbook effective. When joining your company, they want to learn how they can divide their time between work and leisure or out-of-work responsibilities. Aimee Brougham-Chandler, 27 December, 2022 by By Andy Stewart. This is a very extensive handbook at 296 pages. Try to use your company's products or services as your employee handbook. Consistent design is key for creating professional branded internal comms documents.